Inventory reconciliation asks whether your records describe the items you own and the sales that actually happened. It is a practical check before analytics, a sourcing trip or a change of devices.
Start with a defined batch
Choose a bin, category or short period you can verify. Match each item with its record using an identifier and distinguishing details. Do not delete possible duplicates until you have checked whether they represent different physical items.
Confirm current status. An item sold elsewhere should not still appear available. A listing-ready item and one waiting for testing should not be treated as the same queue.
Check cost evidence
Use receipts, purchase notes or another defensible source. When buying a lot, allocate the total consistently and avoid assigning the full cost to every item. An unknown amount is not a zero-cost purchase.
If the original cost cannot be recovered, keep the record’s limitation visible in your review. Do not infer a precise profit trend from missing expenses.
Check completed transactions separately
Match actual proceeds, seller fees, labels and discounts with the sold item. Keep expected selling prices out of realized-revenue totals. Correct a missing shipping label before drawing conclusions about margin.
For a hypothetical $12 item listed at $45 but still unsold, you have an inventory purchase and an asking price. You do not yet have $33 of realized profit.
Leave an auditable next step
Record which items still need evidence, status updates or a physical search. Fix a manageable batch and repeat using the same definitions.
Local inventory can be reviewed without a Cloud account. If using connected Cloud, check synchronization and separate photo-backup status; a partial or offline state can limit what another device shows.
Explore the inventory workflow and use the methodology to keep estimates distinct from recorded outcomes.